Job Opening: Administrative Assistant

Job Title: Administrative Assistant

Direct Report: Secretary-Treasurer/Chief Executive Officer

General Description: Performs difficult, sensitive and confidential administrative and support services to the Secretary-Treasurer/CEO and other staff as necessary. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment for this position.

Duties/Responsibilities:

• Prepares all documents, correspondence, spreadsheets and other appropriate information for meetings
• Maintains council membership database including annual update survey
• Reviews council emails and directs to appropriate staff
• Responds to council emails when appropriate
• Opens all council mail and routes it to appropriate staff
• Maintains monthly spreadsheet of all payments received
• Tracks all credit card payments and receipts for office
• Able to prioritize and manage multiple projects, and follow through on issues in a timely manner
• May plan, organize, communicate and implement special events
• May purchase event supplies, and office supplies on a regular basis
• Organizes office meetings materials and refreshments
• Arrange travel, prepare itinerary, prepare trip file
• Prepare expense reports for Secretary-Treasurer
• Coordinates office equipment repairs with vendors supporting phone system, computers, and copier
• Prepares all correspondence
• Organizes and maintains council filing system
• Responsible for other duties as assigned

Qualifications Required:

• Associate Degree or three (3) years experience in office work
• Excellent oral and written communication skills
• Operate and manage multi-line phone system. Excellent telephone skills are required due to the high volume of calls
• Possess strong computer skills and have excellent knowledge of Microsoft Word, Excel, and Access
• Ability to work in an extremely busy environment with little supervision and a diverse population
• Able to exercise sound judgment with areas of responsibility
• Familiarity and support of the labor movement in general
• Capability of working varied hours and weekends on occasion
• Possess a valid California Driver License

Qualifications Preferred:

• Bi-lingual: English-Spanish
• Union member active in their local union

Salary/Benefits:
Salary level is commensurate with experience and qualifications. The Labor Council provides excellent benefits including fully-paid individual and family health, dental, and vision, paid sick and vacation days and holidays. Employer pays up to 12% into 401K.

Please submit resume and cover letter to:
Betty Timko
Finance Manager
San Diego & Imperial Counties Labor Council
btimko@unionyes.org